Using the Conversion Tool

You can convert saved HTML order sets created in AuthorSpace 1.7 into AuthorSpace PDFs using the conversion tool. The conversion tool allows you to convert a single file or a batch of files at one time.

Administrators can view and navigate all screens in the Environment Manager. The screens that non-administrator users are able to view and navigate depend on assigned permissions.

Following is the workflow for creating interactive PDFs of HTML order sets created in AuthorSpace 1.7:

1. Retrieve the HTML order set(s) created in AuthorSpace 1.7.
2. Use the conversion tool to convert the order set to AuthorSpace PDFs. (See the steps below for using the conversion tool.)
3. Save the Zip file of converted PDFs.
4. If you selected the Display “Print Only Selected Items” Button check box, you should then upload the PDF file into the HTML Editor. There is a high likelihood that some items will be broken and highlighted in red; if this is the case, the PDF will not print until the broken items are removed in the HTML Editor. You should also upload the PDF file if you desire to make further changes.
5. Edit as necessary and save the changes.
6. Post the modified order set to the intranet.

To use the conversion tool:

1. Go to https://www.zynx.com/pbosconversion.
2. Log in using your AuthorSpace username and password. The conversion tool window opens as shown below:

3. Click Browse to navigate to and select the HTML or Zip file you wish to convert.
4. Click Add to add the file to the File Conversion List.
5. (optional) You can convert in batches so repeat steps 3 and 4 if necessary.
6. The Print Settings area contains some of the same options that are used when creating a new print template or editing an existing print template in AuthorSpace. See Creating a New Template/Editing an Existing Template for information on these options.

   If you wish to make the PDF interactive, set the Checkbox Status to Active (Clickable). If you wish to allow your end-user clinicians to send a "completed" order set to the printer (ie, remove nonselected items upon printing), select the Display “Print Only Selected Items” Button check box.

7. Fill out the E-mail Address field in the Send Results To area. After the file is converted, an e-mail will be sent to the designated address with a link to the converted PDF(s).
8. Click Convert. Do not close the conversion tool window while the conversion is in process. The ConversionReport window appears, indicating whether the AuthorSpace 1.7 HTML files were successfully converted to AuthorSpace PDFs. From the report, you can download and save the converted file. If necessary, click Go Back to return to the conversion tool window.

Once a file is converted, you do not need to convert it again.

To make further editing changes to the converted PDF(s) or if you selected Display “Print Only Selected Items” Button in the conversion tool window, you can upload the PDF file into the HTML Editor. See Uploading PDF File. You can upload a maximum of one file at a time. Therefore, be sure to unzip the batch before uploading a file.

© 2014 Zynx Health Incorporated. All rights reserved. Help published December 2014